File management

The file everyone is looking for exists in four versions on three drives

Logo_final.png. Logo_final_v2.png. Logo_final_NEW_use_this.png.

Every company knows this. And it is more than an annoyance: it means an old price list is in circulation somewhere, that the pre-rebrand logo is still in a newsletter, and that nobody can say with certainty which version is the right one.

Caymland M4 gives your files a place.

Images and media for your communication

Everything used in emails, on landing pages and in content sits in a central library.

• Organise in a structure that suits you, with search and preview.
• Replace instead of re-uploading. You swap an image, and it changes everywhere it is embedded. One action instead of a search party.
• Usage evidence. Before deleting, you see everywhere a file is used. So images no longer vanish from pages nobody knew about.
• Rename, without references breaking.
• Available right in the editor, instead of uploading from your machine every time.

Documents that belong to contacts and companies

Contracts, quotes, minutes, certificates. Documents like these do not belong in a general store, but with the customer they concern.

• Assignment to contacts and companies, so everything sits in the right place.
• Versions, so editing stays traceable and earlier states are not lost.
• Additional information such as type, validity or ownership, which you can filter on.
• Access rights, so not everyone sees everything.
• Editing in the browser for Office documents through connected services, without downloading and re-uploading.

Downloads you can evaluate

Some files are part of your marketing: the whitepaper, the brochure, the technical documentation.

You make files like these available deliberately and then see not only how often they were downloaded, but by whom. Every download lands in the contact's chronology, awards points if you wish, and can trigger an automation.

That turns a PDF into a signal: whoever downloads the technical documentation is at a different stage than someone looking at the image brochure.

Storage location on your terms

Files can sit locally in the system or in a connected cloud store. For large media holdings or existing storage infrastructure, that is the difference between "works" and "works well".

What this looks like day to day

The rebrand. The new logo is replaced once. Every email template, landing page and piece of content shows it immediately. Nobody has to work through thirty templates.

The quote. The offer sits with the contact, in its current version, with the earlier states beside it. Even when the account owner is away.

The whitepaper. After three weeks the evaluation shows which companies looked at the documentation. Sales knows where to call.